Effective classroom scheduling is essential to the academic mission of Drexel University. The Office of the University Registrar (OUR) is commited to collaborate with course schedulers, faculty, and Event Services to maximize the use of our valuable institutional ensure resources. First priority is given to University activities contributing to the advancement of our educational mission, such as academic classes and exam scheduling. The scheduling of events will depend on the availability availability of classrooms after classes and exams have been scheduled.

For a list of all centrally-scheduled classrooms controlled by OUR with their max capacities and A/V equipment details, by building, please visit the IMS Classroom Information Directory.

Academic 房间安排

All Faculty and Staff

Changes to classroom assignments can be requested by either the department administrator/course scheduler or the instructor of the course through the end of the 2nd week of term. For non-HSB room change requests, email ExamMail@drexel.edu. All HSB room changes should be sent to OURHSSched@drexel.edu.

Please include:

• Course Reference Number (CRN)
• Subject, Course and Section Number (i.e., ENGL 101 005)
• Reason for Requested Change

Students needing special accommodations due to disabilities must first contact Disability Resources.

Instructors needing special accommodations due to disabilities must register with Human Resources through their My Lincoln portal via DrexelOne.  Information regarding this process and required documentation can be found on the Disability Services Resources for Employees: Registering with Human Resources page. Please be sure to file with Human Resources in order to ensure a student accommodation is not factored into room assignments without consideration of your needs. Preferences with the Office of the University Registrar cannot receive the same weight formal as student or faculty accommodations. 

Event 房间安排

Event Services will begin confirming non-course events that fall in weeks one and two on a rolling basis, ensuring that confirmations are sent out no later than one week prior to an event. After the add/drop period ends, confirmations for the remainder of term will begin being sent through the end of classes until the final exam schedule is posted during week five, after which final exam week based events will be confirmed.

How to Request an Event

Students

All student and student organization event requests must be submitted through DragonLink.

CNHP Student HSB Study Space Requests

CNHP Students may request HSB rooms for study space via the Campus Reservation System by clicking on the CREATE A RESERVATION button located in the top left corner of the page, and then clicking on the CNHP Student Classroom Reservations template. Student organizations must reserve space through DragonLink per University guidelines.

All Faculty and Staff

All faculty and staff event requests, be they course-related or non-course related events must be submitted through the Campus Reservation System. Please be sure to ready any announcements and click on the CREATE A RESERVATION button located in the top left corner of the page. Please also click on the associated 'About' pop-up for a template before opening to ensure you are making the appropriate selection.

Course-Related Events

Room requests for activities related to academic courses on the University City campus must be submitted through the Course-Related Event Request Template at least two days in advance. (CNHP HSB course-related events must be submitted through the HSB CNHP Academic Space Reservations template, GSBSPS and DUCOM course-related events must be submitted through the GSBSPS Room Requests (UC/CC/QL Campuses) template.)

• Course related meetings such as make-up classes, additional lectures or review sessions
• Rooms for PhD and thesis defenses
• Academic related group study sessions

 This template is for course-related, ad hoc space requests and is not intended for submitting classroom change requests or final exam scheduling preferences. Final examination requests must be submitted through a department scheduler/administrator to the Office of the University Registrar. For classroom change requests, see the Academic 房间安排 section above. 

Non-Course Related Events

All non-course related events requests must be submitted through the appropriate event request template, for events such as:

• Conferences
• Non-course related lectures, seminars and discussions
• General socials
• Receptions
• Training sessions and workshops
• Meetings

For all University City events, please use the Request an Event Space On Campus template. For DUCOM or GSBSPS events on the Center City and Queen Lane campuses, please use the GSBSPS Room Requests (UC/CC/QL Campuses) template. Please note that support services are limited on the CC and QL campuses at this time. 

Modify/Cancel a Course-Related Event

To cancel or change an event that has been confirmed through the Office of the University Registrar, send an email to the appropriate email address based on your event location:

• Center City, Queen Lane or West Reading: OURHSSched@drexel.edu
• Health Sciences Building: OURHSSched@drexel.edu
• All other University City Buildings: ExamMail@drexel.edu

Please be sure to include:

• Reservation Number
• Title of Event
• Start/End Dates and Times

 

Classroom Transition and Courtesy Guidelines

The 10-Minute Period Between Classes or Events

Class dismissal should coincide with a section's published end time according to the Term Master Schedule.

• The first five minutes after the published end time of any course section should be considered a shut-down period for the class that just concluded, allowing the instructor sufficient time to pack up any teaching materials and leave the classroom in good order.
• The second five minutes preceding the start of the next class should be considered preparation time for the incoming class and instructor.

In the event of a disagreement with another instructor who is not adhering to the above guidelines, instructors are encouraged to resolve the issue internally, in a friendly and professional manner. Instructors may report an ongoing issue to the course scheduler for their department. The course scheduler may then contact Academic Services within the Office of the University Registrar for further guidance. 

These guidelines also apply to any/all event reservations in the centrally-scheduled classroom pool. Please refer to the start and end times listed on your Astra Schedule event summary. 

Leaving Your Assigned Classroom in Good Order

Leaving your assigned classroom in good order ensures that the next session can begin promptly and fosters a sense of collegiality among Drexel University faculty, students and staff. Upon the conclusion of your session, the following actions are recommended:

• Erase the board(s).
• Return the desks to their original configuration.
• If applicable, log out of the room computer. Please do not turn off the room computer. 
• Power down any A/V equipment.

Please do not move classroom furniture between rooms. If you need a larger room for your class, please contact the course scheduler for your department. 

If you have any questions about the technology in your assigned classroom, please contact Instructional Medial Services.